The Practice Journal
Practical notes on running a private practice — less admin, more headspace. For counsellors and psychotherapists, from Psycounts.
Product tour
From booked to billed: create the appointment and the invoice in one step
- Book a session with just a client, a service and a time
- Confirming the appointment offers to draft the invoice in the same tap
- The invoice is linked to the session and priced from your service
- Send it by email — or mark it sent — the moment the session's done
Making Tax Digital
Making Tax Digital for counsellors and psychotherapists: where Psycounts is, and what's coming
- Who MTD applies to, and from when — April 2026, 2027 and 2028
- Where Psycounts is: built on HMRC's MTD APIs, working on web and iOS
- A preview of obligations and quarterly submissions in the app
- Why all-in-one records turn MTD into a review-and-submit
Product tour
Expense tracking for therapists: log it when it happens, not in January
- Log an expense in about thirty seconds, wherever you are
- Your own categories, with tax-deductible flagged by default
- A live spend-by-category view of where the money goes
- Year-end figures that are already done in January
Product tour
Your whole practice at a glance: a tour of the Psycounts dashboard
- Revenue, expenses, outstanding and overdue — visible the moment the app opens
- A live twelve-month income and expenses chart, built from your own records
- Quick links straight into invoices, expenses, appointments and clients
Running your practice
More than the money: CPD hours and session records in the same place as your practice
- CPD totals that build through the membership year as you log activities
- Session history that keeps itself as appointments complete
- Supervision logged once: professional evidence and a tax deduction
Making Tax Digital
Little and often: why weekly records beat the January scramble — especially under MTD
- MTD swaps one January deadline for four quarterly ones
- Therapy already runs weekly — your records can too
- Thirty seconds at a time beats three months of reconstruction
- Quarterly updates become a review-and-submit
Running your practice
Getting paid without the awkwardness: invoicing that looks after itself
- Consistent billing keeps payment part of the frame — never personal
- Overdue invoices flagged while they're one polite reminder away
- Fixed per-client rates applied automatically, every session
Running your practice
You trained to be a therapist, not an administrator: the case for all-in-one practice admin
- Every gap between tools is a job for you — and every job is skippable
- One system means nothing to copy, so nothing gets skipped
- Appointments, invoicing, expenses, tax and CPD in one place
- The Sunday-night admin backlog stops existing